School Admission Policy

In light of the developments of the COVID-19 situation in the country, and in compliance with Section 2 No. 4 of the Executive Order No. 33-A Series of 2020 issued by the City Government of Davao, which states that “any person below twenty-one (21) years old is required to maintain in his/her resident”, we shall waive the written examination this time, instead, an ONLINE INTERVIEW with our Department Heads and other personnel shall be done.

The ENTRANCE APPLICATION shall be done via ONLINE. Your schedule for the online interview will be communicated by our Student Development Center (SDC) Facilitators once we received your application. Preferably, the online interview shall be done using Skype. However, the SDC Facilitators will ask you your available sources for online interview.

Interested parents/official guardian of the applicants shall follow the STEP-BY-STEP Online Procedure for the Entrance Application found below:

PROCEDURE

Notes to Parents/ Guardian:

Please check the clearance status of your child/ward first before proceeding to online enrollment. The online enrollment process must be fully completed in order for a student to be registered in the Official List of PNJKIS Enrolled Students.

For student’s clearance status, please contact the mobile number of your department as written below:

PROCEDURE

PART I. ENROLLMENT FORM AND SUBMISSION OF DOCUMENTARY REQUIREMENTS

PART II: PAYMENT OF SCHOOL FEES

IMPORTANT. A student is considered officially enrolled only if he/she has paid, in full or partially, the school fees for SY 2021-2022, and has submitted all the documentary requirements for enrollment.

Notes to Parents/ Guardians:

Please ensure that you had already received the Notice of Acceptance (NOA) from the Student Development Center (SDC).  The online enrollment process must be completed in order for a student to be registered in the Official List of PNJK-IS Enrolled Students.

PROCEDURE

PART I. ENROLLMENT FORM AND SUBMISSION OF DOCUMENTARY REQUIREMENTS

PART II: PAYMENT OF SCHOOL FEES

IMPORTANT. A student is considered officially enrolled only if he/she has paid, in full or partially, the school fees for SY 2021-2022, and has submitted all the documentary requirements for enrollment.

For the new students/transferees, you may only proceed to the enrollment once you have received the Notice of Acceptance (NOA) from the Student Development Center (SDC) after completing the entrance application procedure. The NOA is one of the requirements for the enrollment.

Below is the 4-step enrollment procedure that shall be followed:

PROCEDURE

1. FOR INCOMING NURSERY, JUNIOR KINDER, and KINDERGARTEN
   1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
   2. Photocopy of PSA birth certificate – REQUIRED.
   3. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
   4. Copy of Philippine Passport/Dual Certificate, if needed.
2. FOR INCOMING GRADE 1
   1. Notice of Acceptance (to be issued after passing the entrance examination/ interview) – REQUIRED.
   2. Original Kindergarten Progress Report (Checklist)/Kindergarten Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
   3. Photocopy of PSA birth certificate – REQUIRED.
   4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
   5. Photocopy of Kindergarten Completion Certificate, if available.
   6. Copy of Philippine Passport/Dual Certificate, if needed.
3.  FOR INCOMING GRADES 2 TO 10
   1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
   2. Original recent Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
   3. Photocopy of PSA birth certificate – REQUIRED.
   4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
   5. Good Moral Character/Transfer Certificate.
   6. Education Service Contracting (ESC) Certificate for ESC grantee from their previous school (This is for incoming Grades 8 to 10 from private schools ONLY) – IF APPLICABLE.
   7. Copy of Philippine Passport/Dual Certificate, if needed.
4. FOR INCOMING SENIOR HIGH SCHOOL (GRADES 11 AND 12)
   1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
   2. Original recent Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
   3. Original of PSA birth certificate – REQUIRED.
   4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
   5. Photocopy of the Junior High School Completion Certificate – IF AVAILABLE.
   6. Good Moral Character/Transfer Certificate.
   7. Qualified Voucher Applicant (QVA) Certificate – this is ONLY for the incoming Grade 11 students who applied for the Voucher Program and does not include those who are automatically eligible (Grade 10 completers in public schools and Grade 10 completers in private schools who are ESC grantees) – IF APPLICABLE.
   8. Education Service Contracting (ESC) Certificate bearing the previous school’s ESC ID number and the student’s ESC ID number – this is ONLY for students from private school who are ESC grantees – IF APPLICABLE.
   9. Copy of Philippine Passport/Dual Certificate, if needed.

1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
2. Original and recent school records (both in English and Japanese) – REQUIRED.
   1. Report Card
   2. Shidouyouroku or Seiseki Shoumeisho
   3. Diploma
   4. Other Certificates
3. Photocopy of Birth Certificate (both in English and Japanese) – REQUIRED.
4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
5. Intensive English Program for the non-English Speaker (IEP) Completion Certificate, IF NEEDED.
6. Special Study Permit (SSP) – REQUIRED for Foreign Student.

SPECIAL STUDY PERMIT (SSP)

The parents or guardians of foreign student must comply with the SSP documentary requirements and submit them to the Registrar’s Office:

1. Duly accomplished CGAF or SSP Application Form (available at the Registrar’s Office)
2. Original passport.
3. Photocopy of passport bio-page and latest admission with valid authorized stay.
4. Three (3) pieces recent 2×2 colored photograph with white background.
5. Certificate of Acceptance (to be requested at the Registrar’s Office).
6. Parent’s/Guardian’s photocopy of PH passport or any valid IDs.
7. SSP Fee.
8. I-card (if available)
9. BI Clearance Certificate (this will be secured at the BI Office during application).
10. Letter request addressed to the Commissioner from the representative of the petitioning school.
11. *Photocopy of BI school accreditation ID of the registrar or school representative.

*Will be prepared by the school

IMPORTANT NOTE: The learner will only be allowed to enroll after the receipt of the complete enrollment documentary requirements,including the Special Study Permit (SSP) issued from the BI.

Philippine Nikkei in Kai International School accepts Kindergarten learners in accordance with the guidelines set by the Department of Education. As stated in Item VI.15.A of the enclosure to DepEd Order No. 47, s. 2016, as amended by DepEd Order No. 20, s. 2018 which states that,

“Age qualification for Kindergarten learners in both public and private schools should be five (5) years old by June 1 of every calendar year. However, the school may consider learners entering Kindergarten who will turn five (5) years old by the end of August on the condition that the Philippine Early Childhood Development (ECD) Checklist must be administered to the learner prior to the start of the opening of the school year, to ensure that the learner is capable of meeting the expectations of the grade level. Parents may provide documentation and/or certification of the learner’s previous Early Childhood Education (ECE) experiences (i.e, preschool, day care, pre-Kindergarten) in addition to the results of the Philippine ECD Checklist.

For schools commencing the school year beyond June, the requirement that Kindergarten learners should be five (5) years old by June 1 and the extension period ending on August 31 shall be adjusted. For schools commencing their school year in July, Kindergarten learners should be five (5) years old by July 1 and the extension period shall be until September 30. For schools commencing their school year in August, Kindergarten learners should be five (5) years old by August 1 and the extension period shall be until October 31.”

For the incoming Grade I pupil, the applicant must have (1) undergone and completed the Kindergarten education from a school recognized or authorized by the Department of Education and (2) must have the Learner Reference Number (LRN), before allowing him/her to proceed to the entrance application and be enrolled in the Grade I level.

In addition to admission documentary requirements set by the school, Special Study Permit (SSP) shall be required before a foreign student will be enrolled (as per BI Foreign Admission Policy). Please see SSP documentary requirements.

Incoming high school students (JHS & SHS) who are found to have limited knowledge and skills in English will be required to attend the Intensive English Program for non-English Speakers (IEP-NES) during the period set by the school before they will be accepted as regular students. Parents and guardians must also understand that there is a separate payment for the IEP-NES program and is not included in the enrollment fees. Preschoolers and elementary students are exempted from this policy.