School Admission Policy

Philippine Nikkei Jin Kai International School (PNJK-IS) will accommodate new, transferees and returning students provided that they abide by the admission policies and meet the institutional requirements. Parents must understand that PNJK-IS follows the curriculum prescribed by the Department of Education (DepEd). Moreover, the school offers Japanese Language (Nihongo) as part of its curriculum along with the other prescribed academic subjects, thus, this is required from Preschool up to Senior High School. Furthermore, the school sets its institutional requirements in admitting Foreign Students.

In general, applicants must:

  1. Pass the online entrance examination and interview
  2. Comply with the admission documentary requirements

The school reserves the right to refuse entry based on the result of the entrance examination, a poor report from his/her previous school, or inappropriate behavior during the assessment. Moreover, the school reserves the right to refuse admission for those who have insufficient and/or unacceptable enrollment documentary requirements. Lastly, a student is considered officially enrolled only after he/she has complied with all the enrollment documentary requirements and has made an initial payment of school fees.

ONLINE ENTRANCE APPLICATION

In light of the developments of the COVID-19 situation in the country, and in compliance with Section 2 No. 4 of the Executive Order No. 33-A Series of 2020 issued by the City Government of Davao, which states that any person below twenty-one (21) years old is required to maintain in his/her resident”, we shall waive the written examination this time, instead, an ONLINE INTERVIEW with our Department Heads and other personnel shall be done.

The ENTRANCE APPLICATION shall be done via ONLINE. Your schedule for the online interview will be communicated by our Student Development Center (SDC) Facilitators once we received your application. Preferably, the online interview shall be done using Skype. However, the SDC Facilitators will ask you your available sources for online interview.

Interested parents/official guardian of the applicants shall follow the STEP-BY-STEP Online Procedure for the Entrance Application found below:

    PROCEDURE

    Steps What To Do
    1

    Send an email to [email protected]

    Subject Line: ENTRANCE APPLICATION FOR

    Please provide the details:
    • Name of the student-applicant
    • Incoming Grade Level
    • Name of School

    ATTACH scanned/clear copy of the applicant’s recent Report Card bearing Learner Reference Number or LRN – this is only for the incoming Grades 1 to 12

     For students from abroad, attach scanned/clear copy of the applicant’s recent   Transfer records/School records.

    2 The Student Development Center (SDC) Facilitator, after verifying that the requirement is duly submitted, shall send to you a link on the Online Entrance Application Form.
    3 Please accomplish the Online Entrance Application Form, and then click the submit button.
    4 Once the Online Application Form is received, the SDC shall contact you via email and/or text for the online interview schedule with the Department Head, and other school personnel (if necessary).
    5 ONLINE INTERVIEW PROPER
    6

    Once admission is allowed, the SDC shall send via email the Notice of Acceptance (NOA) and a confirmation for you to proceed to the enrollment. 

    Links for the Enrollment Documentary Requirements and Online Procedure for the Enrollment shall also be sent.

    An applicant who does not qualify for admission shall likewise be duly notified onreason/s for non-acceptance.

    ONLINE ENROLLMENT PROCEDURE/FLOWCHART FOR OLD STUDENTS

    Notes to Parents/ Guardian:

    Please check the clearance status of your child/ward first before proceeding to online enrollment. The online enrollment process must be fully completed in order for a student to be registered in the Official List of PNJKIS Enrolled Students.

    For student’s clearance status, please contact the mobile number of your department as written below:

    Preschool & Primary Department – 0922 702 9731
    Intermediate Department    – 0922 702 9735
    Junior High School Department     – 0922 702 9748
    Senior High School Department    – 0907 017 1950

    PROCEDURE

    PART I. ENROLLMENT FORM AND SUBMISSION OF DOCUMENTARY REQUIREMENTS

    Steps What To Do
    1

    Please send an email to [email protected]

    SUBJECT LINE: ENROLLMENT FOR <type name of student>

    ATTACH the following in your email:

    • Scanned/clear photo of the recent Report Card (back to back)
    • Recent 1”x1” ID picture of the student with clear background
    2

    The Registrar, after verifying that all requirements are duly submitted, shall send to you a link on the following:

    • Online Enrollment Form
    • Schedule of Fees
    • Payment Options.
    3 Please accomplish the Online Enrollment Form, and then click the submit button.
    4 You shall receive a confirmation from the Registrar’s Office via SNS and/or email for you to proceed to the payment of the school fees, along with the Student ID Number.

    PART II: PAYMENT OF SCHOOL FEES

    Steps What To Do
    1

    Send/deposit payment to any of the PNJKIS Bank Accounts listed below:

    Account Name: Philippine Nikkei Jin Kai International School

    • PNB Acct.  No.    –  400-770001906
    • BPI Acct. No.      –  009533-0141-91
    • Metrobank Acct.  No. –  558-7-55800314-2
    2

    Take a clear copy of the deposit slip bearing the

    1. Complete name of the child
    2. Student ID Number
    3. Amount paid
    4. Payment option selected
    3

    Send the scanned/clear copy of the deposit slip to email address:

    [email protected]

    (Please make sure to send the Student ID Number with the clear photo of the deposit slip. Thank you.)

    4

    The Cashier shall send a confirmation of your payment via email.

    A scanned/clear copy of your Official Receipt will likewise be sent to you via email.

    5 You shall receive a confirmation of your OFFICIAL ENROLLMENT to PNJKIS from the Registrar which will be sent via email or SNS.

    IMPORTANT. A student is considered officially enrolled only if he/she has paid, in full or partially, the school fees for SY 2020-2021, and has submitted all the documentary requirements for enrollment.

    ONLINE ENROLLMENT PROCEDURE/FLOWCHART FOR NEW STUDENTS/TRANSFEREES

    Notes to Parents/ Guardians:

    Please ensure that you had already received the Notice of Acceptance (NOA) from the Student Development Center (SDC).  The online enrollment process must be completed in order for a student to be registered in the Official List of PNJK-IS Enrolled Students.

    PROCEDURE

    PART I. ENROLLMENT FORM AND SUBMISSION OF DOCUMENTARY REQUIREMENTS

    Steps What To Do
    1

    Send an email to [email protected]

    Subject Line: NEW STUDENT ENROLLMENT FOR <type name of student>

    Provide the following details:

    • Complete Name of Student
    • Grade level applied for
    • Name and contact number of the parent/official guardian

    ATTACH the scanned/clear copy of the enrollment documentary requirements in your email.

    Note: Please refer to the list of Enrollment Documentary Requirements provided by the Student Development Center (SDC) along with the Notice of Acceptance (NOA).

    2

    The Registrar, after verifying that all requirements are duly submitted, shall send to you a link on the following:

    • Online Enrollment Form
    • Schedule of Fees
    • Payment Options.
    3 Please accomplish the Online Enrollment Form, and then click the submit button.
    4 You shall receive a confirmation from the Registrar’s Office via SNS and/or email for you to proceed to the payment of the school fees, along with the Student ID Number.

    PART II: PAYMENT OF SCHOOL FEES

    Steps What To Do
    1

    Send/deposit payment to any of the PNJKIS Bank Accounts listed below:

    Account Name: Philippine Nikkei Jin Kai International School

    • PNB Acct.  No.    –  400-770001906
    • BPI Acct. No.      –  009533-0141-91
    • Metrobank Acct.  No. –  558-7-55800314-2
    2

    Take a clear copy of the deposit slip bearing the

    1. Complete name of the child
    2. Student ID Number
    3. Amount paid
    4. Payment option selected
    3

    Send the scanned/clear copy of the deposit slip to email address:

    [email protected]

    (Please make sure to send the Student ID Number with the clear photo of the deposit slip. Thank you.)

    4

    The Cashier shall send a confirmation of your payment via email.

    A scanned/clear copy of your Official Receipt will likewise be sent to you via email.

    5 You shall receive a confirmation of your OFFICIAL ENROLLMENT to PNJKIS from the Registrar which will be sent via email or SNS.

    IMPORTANT. A student is considered officially enrolled only if he/she has paid, in full or partially, the school fees for SY 2020-2021, and has submitted all the documentary requirements for enrollment.

    ON-SITE ENROLLMENT AND PAYMENT OF SCHOOL FEES (FACE TO FACE TRANSACTION)

    For the new students/transferees, you may only proceed to the enrollment once you have received the Notice of Acceptance (NOA) from the Student Development Center (SDC) after completing the entrance application procedure. The NOA is one of the requirements for the enrollment.

    Furthermore, entry inside the school campus is limited to five (5) persons only. Please be patient as we embrace the new normal.

    Below is the 4-step enrollment procedure that shall be followed:

    PROCEDURE

    Steps What To Do
    1

    Filling out of enrollment form.

    2

    Submission of enrollment form and documentary requirements/Updating at the Registrar’s Office.

    *Documentary requirements for old students:

    1. Recent Report Card
    2. Recent 1”x1” ID picture with clear background, 3 pcs.

    *Documentary Requirements for the new students/transferees, please refer to the list of Enrollment Documentary Requirements provided by the Student Development Center (SDC) along with the Notice of Acceptance (NOA).

    3

    Payment of school fees at the Cashier.

    4 Claim books and learning kits.
    ENROLLMENT DOCUMENTARY REQUIREMENTS FOR LOCAL TRANSFEREES/NEW STUDENTS
    1. FOR INCOMING NURSERY, JUNIOR KINDER, and KINDERGARTEN
      1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
      2. Photocopy of PSA birth certificate – REQUIRED.
      3. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
      4. Copy of Philippine Passport/Dual Certificate, if needed.
    2. FOR INCOMING GRADE 1
      1. Notice of Acceptance (to be issued after passing the entrance examination/ interview) – REQUIRED.
      2. Original Kindergarten Progress Report (Checklist)/Kindergarten Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
      3. Photocopy of PSA birth certificate – REQUIRED.
      4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
      5. Photocopy of Kindergarten Completion Certificate, if available.
      6. Copy of Philippine Passport/Dual Certificate, if needed.
    3.  FOR INCOMING GRADES 2 TO 10
      1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
      2. Original recent Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
      3. Photocopy of PSA birth certificate – REQUIRED.
      4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
      5. Good Moral Character/Transfer Certificate.
      6. Education Service Contracting (ESC) Certificate for ESC grantee from their previous school
      7. (This is for incoming Grades 8 to 10 from private schools ONLY) – IF APPLICABLE. Copy of Philippine Passport/Dual Certificate, if needed.
    4. FOR INCOMING SENIOR HIGH SCHOOL (GRADES 11 AND 12)
      1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
      2. Original recent Report Card bearing student’s Learner Reference Number (LRN) – REQUIRED.
      3. Original of PSA birth certificate – REQUIRED.
      4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
      5. Photocopy of the Junior High School Completion Certificate – IF AVAILABLE.
      6. Good Moral Character/Transfer Certificate.
      7. Qualified Voucher Recipient (QVR) Certificate – this is ONLY for the incoming Grade 11 students who applied for the Voucher Program and does not include those who are automatically eligible (Grade 10 completers in public schools and Grade 10 completers in private schools who are ESC grantees) – IF APPLICABLE.
      8. Education Service Contracting (ESC) Certificate bearing the previous school’s ESC ID number and the student’s ESC ID number – this is ONLY for students from private school who are ESC grantees – IF APPLICABLE.
      9. Copy of Philippine Passport/Dual Certificate, if needed.

    TO THOSE WHO WISH TO ENROLL VIA ONLINE, PLEASE TAKE NOTE OF THE FOLLOWING:

    1. Please email the SCANNED OR CLEAR PHOTO of the above enrollment documentary requirements to [email protected].  Please follow the step-by-step Procedure for Online Enrollment.
    2. The school may request for a CLEARER copy of the document(s) if found to be unreadable, illegible, blurred, soiled, with incomplete information, etc. To avoid inconvenience, please ensure that you scanned or captured the picture of the documents properly.
    3. The school may require additional requirements, IF NEEDED.
    4. The ORIGINAL COPY of the documents below must be submitted to the Registrar’s Office within the SY:

    • Report Card – this is to all Grade Levels.
    • Certificates – if there are any, except for the Kindergarten and JHS Completion Certificates which we only need a photocopy/ scanned/clear photo of these.
    • PSA Birth Certificate – this is for the Senior High School students only (Grades 11 and 12).

     

    ADMISSION POLICY FOR NURSERY, JUNIOR KINDER AND KINDERGARTEN

    Philippine Nikkei in Kai International School accepts Kindergarten learners in accordance with the guidelines set by the Department of Education. As stated in Item VI.15.A of the enclosure to DepEd Order No. 47, s. 2016, as amended by DepEd Order No. 20, s. 2018 which states that,

    Age qualification for Kindergarten learners in both public and private schools should be five (5) years old by June 1 of every calendar year. However, the school may consider learners entering Kindergarten who will turn five (5) years old by the end of August on the condition that the Philippine Early Childhood Development (ECD) Checklist must be administered to the learner prior to the start of the opening of the school year, to ensure that the learner is capable of meeting the expectations of the grade level. Parents may provide documentation and/or certification of the learner’s previous Early Childhood Education (ECE) experiences (i.e, preschool, day care, pre-Kindergarten) in addition to the results of the Philippine ECD Checklist.

    For schools commencing the school year beyond June, the requirement that Kindergarten learners should be five (5) years old by June 1 and the extension period ending on August 31 shall be adjusted. For schools commencing their school year in July, Kindergarten learners should be five (5) years old by July 1 and the extension period shall be until September 30. For schools commencing their school year in August, Kindergarten learners should be five (5) years old by August 1 and the extension period shall be until October 31.”

    ADMISSION POLICY FOR GRADE 1

    For the incoming Grade I pupil, the applicant must have (1) undergone and completed the Kindergarten education from a school recognized or authorized by the Department of Education and (2) must have the Learner Reference Number (LRN), before allowing him/her to proceed to the entrance application and be enrolled in the Grade I level.

    ADMISSION POLICY FOR FOREIGN STUDENTS & STUDENTS WHO STUDIED ABROAD
    1. Notice of Acceptance (to be issued after passing the entrance examination/interview) – REQUIRED.
    2. Original and recent school records (both in English and Japanese) – REQUIRED.
      1. Report Card
      2. Shidouyouroku or Seiseki Shoumeish
      3. Diploma
      4. Other Certificates
    3. Photocopy of Birth Certificate (both in English and Japanese) – REQUIRED.
    4. Three (3) pieces of 1×1 ID picture with plain background – REQUIRED.
    5. Intensive English Program for the non-English Speaker (IEP) Completion Certificate, IF NEEDED.
    6. Special Study Permit (SSP) – REQUIRED for Foreign Student.

    SPECIAL STUDY PERMIT (SSP)

    The parents or guardians of foreign student must comply with the SSP documentary requirements and submit them to the Registrar’s Office:

    1. Duly accomplished CGAF or SSP Application Form (available at the Registrar’s Office)
    2. Original passport.
    3. Photocopy of passport bio-page and latest admission with valid authorized stay.
    4. Three (3) pieces recent 2×2 colored photograph with white background.
    5. Certificate of Acceptance (to be requested at the Registrar’s Office).
    6. Parent’s/Guardian’s photocopy of PH passport or any valid IDs.
    7. SSP Fee.
    8. I-card (if available)
    9. BI Clearance Certificate (this will be secured at the BI Office during application).
    10. Letter request addressed to the Commissioner from the representative of the petitioning school.
    11. *Photocopy of BI school accreditation ID of the registrar or school representative.

    *Will be prepared by the school

    IMPORTANT NOTE: The learner will only be allowed to enroll after the receipt of the complete enrollment documentary requirements,including the Special Study Permit (SSP) issued from the BI.

    STUDENTS WITH LIMITED KNOWLEDGE IN ENGLISH

    Incoming high school students (JHS & SHS) who are found to have limited knowledge and skills in English will be required to attend the Intensive English Program for non-English Speakers (IEP-NES) during the period set by the school before they will be accepted as regular students. Parents and guardians must also understand that there is a separate payment for the IEP-NES program and is not included in the enrollment fees. Preschoolers and elementary students are exempted from this policy.